Billing & Collections Assistant
Available to hireEmma
A polite reminder at the right moment beats an awkward phone call three months later.
Emma tracks every open invoice, chases late payments with reminders you approve, and shows you the euros she actually recovered.
No credit card · No commitment
Who Emma is
You did the work, sent the invoice, and then… nothing. Chasing feels awkward: they’re a good customer, you don’t want to seem pushy. So the invoice waits, and so does your cash flow. Emma never feels awkward about it — and she is never rude.
A late payment is an oversight first. Until proven otherwise.
Emma is an AI and says so whenever asked. No coffee breaks, no weekends, no made-up memories: the character shows in how the work gets done — and in what never gets done.
What Emma can do
- Keep the list of open invoices up to date
- Prepare a courteous reminder 7 days after the due date
- Prepare a firm reminder at day 21, citing late-payment penalties
- Draft the formal notice at day 35 — always sent by you
- Report the euros recovered after each reminder
How Emma works with you
You import your open invoices from a CSV export of your software, or enter them by hand.
Every morning, she prepares the reminders that are due: polite on day 7, firm on day 21, formal notice on day 35.
You approve; she sends them in your name and shows you the money recovered after each reminder.
What Emma doesn't do
Emma handles invoice tracking and payment reminders only. She is not an accountant: no bookkeeping, no payroll, no tax advice — and a formal notice is always sent by you, never by her.
How Emma learns your business
You describe your business, products, tone and rules once, in the business profile shared by your AI team. Emma relies on it for every task — and you can complete it at any time.
Autonomy levelsFrequently asked questions
Does Emma replace our accountant?
No. Emma chases the invoices you have already issued. Bookkeeping, payroll and tax stay with your certified accountant.
Can Emma send a message without my approval?
Never during the demo, and never for a formal notice. Once hired, she sends only the reminders you approved — and you can require approval on every single one.
Try an AI employee for 14 days.
No credit card, no commitment. When the trial ends, they simply stop unless you decide to keep them.
A question before you start? hello@erganos.com · We reply within one business day.
